Work & corporateRelaxed: warm and easy-goingTeam events

After-work drinks invitation

A short, casual message for team drinks, a farewell or a welcome, ready to paste into email, Slack or Teams.

When to use it

  • You're getting the team together for drinks after work: a welcome, a farewell, or just because.
  • It's casual and drop-in, and you only need a rough headcount.

Preview

After-work drinks

Ben's farewell

  • Thursday 26 November
  • From 5.30pm
  • The Local, 4 Bridge Road

Reply if you're coming

The card shows example details until you add your own.

Your details

Optional. Anything you type goes straight into the wording. Nothing is sent or saved.

The wording

Email subject

Drinks on [Date] for [What it's for]

Hi team,

We're heading out for drinks on [Date] from [From] at [Bar and address] for [What it's for]. Come along for one or stay for a few.

The first round is on the team tab, and there'll be non-alcoholic options too.

Give this a reply or a thumbs up if you think you'll make it, so I can let the bar know numbers.

[Your name]

Words in [brackets] are the details to fill in, here or after you paste it.

Variations

The same invitation, adjusted for a different setting or channel. Your details carry over.

Farewell with a card collection

Adds a quiet way to sign a card or chip in.

Hi team, we're saying goodbye to [name] with drinks at [Bar and address] on [Date] from [From]. There's a card going around to sign: [link or location]. Hope to see you there! [Your name]

Welcome drinks for a new starter

Tells people who they're meeting.

Hi all, let's welcome [name], who's joined us as [role], with drinks at [Bar and address] on [Date] from [From]. Come say hi! [Your name]

What to ask in the RSVP

Ask only what changes your plans. For this kind of event, that's:

  1. Coming? (Yes / No)A rough headcount is enough for drop-in drinks.

Leave out

  • Dietary needs: unless you're ordering food for the group.

More on this in what to ask guests when they RSVP.

Tips before you send

  • Send it one week ahead, or a few days for a small team.
  • Choose a place that's easy to reach from the office, with somewhere to sit and hear each other.
  • Mention non-alcoholic options so everyone feels included.

Sending it by email, text or WhatsApp, and tracking replies

  • Email: paste the wording into a new message, use the subject line above, and put guests in BCC if they don't all know each other.
  • Text or WhatsApp: use the short version. Send it to each guest, or to a group chat if everyone already knows each other, and pin it so the details are easy to find.
  • Tracking replies: for a handful of guests, a note on your phone works. For more, collect answers in one place, like a shared spreadsheet or a simple online form with the RSVP questions above.
  • EvntBuild: event software that will send invitations by email, text and WhatsApp, with RSVP forms that only ask what applies and replies kept in one place. It's opening soon and isn't live yet. Join the EvntBuild waitlist to hear when it opens.